CycleTrak tracks your daVinci instruments and their reprocessing cycles. This keeps everything organized. But over time, all that data can accumulate and snowball into cluttered dashboards, making it tough to find what you need. To prevent this, CycleTrak has a built-in archiving process. This moves older data out of the way, keeping your dashboards clean and focused.
To provide context for understanding the archiving process, a review of the “lifecycle” of a daVinci instrument within CycleTrak follows:
Label the instrument. The first step is to apply the CycleTrak label to the daVinci instrument. This provides a unique identifier that is used to track the reprocessing cycles on a specific instrument. This is done once.
Commission the instrument. The next step is to Commission the instrument within CycleTrak. This “sets up” the instrument within CycleTrak and associates the instrument’s daVinci model number with the unique identifier from the instrument’s label from above. This step is also done once.
Log reprocessing cycles. Once the instrument has been labeled and Commissioned, reprocessing cycles can be logged on the instrument. Cycles are logged onto the instrument until the instrument reaches an end-of-life state. Common end-of-life states include reaching the IFU maximum number of surgical uses (uses in the robot), reaching the IFU maximum number of reprocessing cycles, the instrument becoming defective, etc.
Retire the instrument. Once the instrument has reached an end-of-life state, it can be retired within CycleTrak.
A retired instrument within CycleTrak is still available for viewing on the Instrument Dashboard and can be “unretired”. However, reprocessing cycles cannot be logged onto a retired instrument.
After an instrument is retired it is retained within CycleTrak until it is archived. An Archived Instrument is moved from the Instrument Dashboard to the Archived Instrument Dashboard. There it can be viewed, but it cannot be modified (unretired or reprocessing cycles logged to it). It exists in a summarized form with the reprocessing cycle detail (who and when the cycle was logged) removed.
An instrument can be archived manually or through CycleTrak’s Automated Archiving Process.
Automated Archiving Process
CycleTrak will automatically archive retired instruments based on a facility-selected retention period. This retention period can be as little as 30 days or as long as 1460 days (4 years) – or anything in between. Therefore, a retention period of 30 days means that CycleTrak instruments will be retained for 30 days after the instrument is retired and then automatically archived. Likewise, a retention period of 1460 days means that CycleTrak instruments will be retained for 1460 days after the instrument is retired and then automatically archived. The default retention period is 365 days.
To learn more about updating the retention period see the article on updating CycleTrak Settings.
Manual Archiving Process
The Manual Archiving Process is available for situations where you know an instrument is no longer in service and want it archived immediately. Examples include removing test instruments, errors in Commissioning, etc.
To learn more about CycleTrak’s manual archiving process see the article Manually Archive an Instrument.
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