It is within the Instrument Dashboard where you establish your instrument fleet. To setup a new daVinci instrument navigate within the Instrument Dashboard and select the “Commission a New Instrument” button as shown below:

The following screen will appear:

To terminate, close the window by clicking the x in the right corner of the screen.

Enter the information for the new instrument:

Position your cursor within the field labeled Intuitive Model No. A drop-down list of valid DaVinci model numbers will appear. Enter the model number of the DaVinci instrument that you wish to set up and press the tab key. The description of this model number will be displayed. If you want to continue setting-up this instrument, proceed to step 2; if not, close the window by clicking the x in the right corner of the screen.
Position your cursor within the field labeled Instrument SN. Scan (or enter) the serial number of the new instrument and press the tab key.
Position your cursor within the field labeled Pre-existing Cycles. If the instrument you are setting up has existing sterile reprocessing cycles (this is rare) enter the number of cycles here. If the instrument has never been sterile reprocessed (typical) enter 0. Press the tab key.
Position your cursor within the field labeled Commission Date. Enter the date that you want as the commission date for this instrument (default is the current date). Press the tab key.
Position your cursor within the field labeled Add’l Info. This optional field enables you to attach custom information to each instrument. This field is designed to provide you with the flexibility to associate any relevant information with an individual instrument record. This feature allows you to categorize and search your instruments based on criteria that are specific to your workflow. For example, you can use this field to record:

The department the instrument belongs to
The instrument's source or origin
The lot number associated with the instrument
Or any other critical data point that is important to your team.

To use the 'Add’l Info field, simply input the necessary information directly into the field. You can add multiple pieces of information. For example, you might type 'Dept:101 Lot:ABC-123 Origin:SupplierX'.

For effective searching, separate these pieces of information with a space or a comma. So, 'Dept:101, Lot:ABC-123, Origin:SupplierX' or 'Dept:101 Lot:ABC-123 Origin:SupplierX' would both work. For more precise searches, especially when dealing with common terms, consider adding a '#' (hashmark) at the beginning of the information. For example, '#Lot:ABC-123'. This helps the system distinguish between an exact match and a partial match.

This short video shows how to associate additional information with a daVinci instrument during the CycleTrak commissioning process.

Using daVinci barcodes in Add’l Info field

You can easily “extract” the daVinci lot number or the lot number combined with the sequence number from the daVinci barcode (example above). Here is how to do it:

Lot Number:

The lot number is the 9-character string that follows the '(10)' identifier in the barcode.
To extract only the lot number, scan the daVinci barcode into the Add’l Info field and press 'Control + l' (Ctrl + l). This will automatically extract and display the 9-character lot number.
Watch a video here.

Lot Number + Sequence Number:

The sequence number is the 4-character string that follows the '(91)' identifier in the barcode.
To extract the lot number and the sequence number combined, scan the daVinci barcode into the Add’l Info' field and press 'Control + f' (Ctrl + f). This will extract and combine the 9 character lot number with the 4 character sequence number.
Watch a video here.

Review all the information on the screen. If it is complete and accurate press the Submit button. To terminate, close the window by clicking the x in the right corner of the screen.

The following screen will appear:

Click on Commission Another Instrument link to add another instrument. To terminate, close the window by clicking the X in the right corner of the screen.